Comments

Document Feedback - Review and Comment

Step 1 of 4: Comment on Document

How to make a comment?

1. Use this Protected Document to open a comment box for your chosen Section, Part, Heading or clause.

2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.

3. Do not open more than one comment box at the same time.

4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.

 

Important Information

During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will receive a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:

  1. DO NOT jump between web pages/applications while logging comments.

  2. DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.

  3. DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments. The system will email you a copy of your comments so you can identify where you were up to and add to them later.

  4. DO NOT exit from the interface until you have completed all three stages of the submission process.

 

Terms of Reference - Finance Committee Rule

Section 1 - Purpose and Scope

Purpose

(1) The purpose of this Rule is to define terms of reference for Finance Committee.

Scope

(2) This rule applies to the members and operation of Finance Committee.

Top of Page

Section 2 - Terms of Reference

Purpose

(3) The purpose of Finance Committee is:

  1. to maintain on behalf of the University a broad oversight of the financial and budgetary arrangements of the University in order that it can satisfy the Council that the University's financial policies are appropriate and are being administered in accordance with sound business practice;
  2. to prepare reports on the state of the University's financial performance and position and provide such to Council following each quorate Finance Committee meeting;
  3. to make recommendations to the Council regarding the use and development of resources to meet the University's goals and objectives;
  4. to review major grant applications which involve total new University expenditure greater than $3.5 million, prior to submission;
  5. ensure policies are in place as to grant submissions;
  6. to review the business case for commercial activities involving new University expenditure greater than $3.5 million, and where such activities are ultimately approved, receive and consider reports from management regarding their implementation;
  7. to receive and consider the Annual Financial Statements for recommendation and adoption by Council;
  8. to examine budgets and make a recommendation to Council on the approval of the University budget annually and ensure that they present a true picture of the University's forecast financial position;
  9. to review and make recommendations to Council on the proposed sale or acquisition of property;
  10. to recommend to the Council action with respect to outstanding accounts, including write-offs of uncollected accounts;
  11. to consider and make recommendations to Council on:
    1. any other financial matters; or
    2. any matter referred from Council.

Composition

(4) The membership of the Finance Committee consists of:

  1. Deputy Chancellor
  2. Vice Chancellor
  3. Up to six members of Council, not less than half of whom are external.

(5) The Chancellor invites members to the Committee and all appointments are endorsed by Council.

(6) As far as practicable, Members should be appointed based on relevant background, expertise and qualifications.

(7) The Committee has the power to co-opt additional members. Co-opted members external to Council are to comply with the same obligations as Council members.

(8) Co-opted members external to Council will, for the purpose of this Committee, have full voting membership rights and contribute to the calculation of a quorum.

(9) The term of office for a co-opted members shall usually be two years unless otherwise resolved.

Meetings

(10) The Committee will meet at least four times a year, with authority to convene additional special meetings, as circumstances require. All Committee members are expected to attend each meeting, in person or via tele or videoconference.

(11) The Chair may determine that urgent matters requiring the Committee's consideration between meetings may be conducted by flying minute.

(12) Flying minutes require a simple majority and must be evidenced by the members' signatures, which may include electronic signatures, or email confirmation sent from the email account which the Secretary to Council is satisfied belongs to the Committee member concerned.

Notice of Meeting

(13) At the commencement of each year, the Council Secretary will:

  1. publish the Committee ordinary meeting dates and dates for submission of agenda items on the University website; and
  2. email the ordinary meeting dates and dates for submission of agenda items to all Committee members.

(14) The Council Secretary will provide each Committee member with a written notice of meeting via email (or other appropriate means), specifying the date of the next meeting of the Committee. The notice of meeting will, so far as practicable, be provided seven business days prior to the date of the meeting.

Quorum

(15) A quorum shall consist of not less than half of the Committee members.

Draft Resolutions (Motions)

(16) The Chair has discretion regarding the acceptance of draft resolutions which do not appear on the agenda.

Current Membership

Mr Jonathan Rourke (Chair)
Mr Murray d'Almeida, Deputy Chancellor
Professor Tyrone Carlin, Vice Chancellor
Mr Graham Lancaster
Mr Scott Noble